Whether you use a web-based e-mail like Hotmail or a software package like Microsoft Outlook, you can easily create a dedicated Orchid folder. Once you receive Orchid e-mail, you can separate it from your personal or business e-mail for easier management. Most e-mail programs offer optional, automatic sorting of e-mail by topic or by sender. The name of this feature varies by e-mail program; for example, Microsoft Outlook calls it New Mail Rules; Hotmail calls it Filtering.
A typical sorting scheme works like this: You choose the item to sort by (such as the subject line, sender's name or e-mail address, etc) and what action to take when a message is received that matches the rules or filters you set up.
Most programs let you apply multiple rules or filters to each message to fine-tune sorting. This way, sorted e-mail is automatically placed in the appropriate folders, discarded, or left in your Inbox if it doesn't meet any of the sorting criteria you've specified.
Here's how a simple sorting filter would automatically move your Orchid mail into a designated Orchid folder.
- Create a new folder to store your Orchid mail and name it whatever you like; for example, MY-Orchid.
- Depending on the e-mail program you are using, create a filter or rule:
If the message 'Reply-To' field is equal to 'firstname.lastname@example.org' then move it to My-Orchid.
That was easy, wasn't it?